Program Administration

Overview

The Graduate Program in Gender, Feminist and Women's Studies depends, for its ongoing activities and for innovative actions, on Committee participation from faculty members and students. Members may be nominated to Committees by either students or faculty or may nominate themselves. Faculty members of Committees are selected by the faculty members of the Program and student members are selected by the Graduate Women's Studies Student Association (GWSSA).

All faculty are members of the Faculty Caucus which normally meets at least twice each year (Fall and Spring). All Students are members of the Graduate Women's Studies Student Association (GWSSA).

The Administration and Governance of the Program is organized by the following:

Program Meeting

  • Normally meets twice a year;
  • Receives the Director's Report;
  • Receives a Report from the GWSSA;
  • Receives written Reports presented by the Chair of each Standing Committee, at least once a year ;
  • Approves major Program changes proposed by Standing Committees;
  • At the spring term meeting, elects members to Standing and Special Committees from a slate prepared by the Executive Committee. Nominations are accepted from the floor if the candidate has agreed to allow her/his name to stand.
  • Discusses any matters of interest to the Program

Membership

  • all faculty appointed to the Program
  • all Program staff
  • 5 elected voting student members with 5 alternates, and as many non-voting student auditors as wish to attend.

Chaired by the Program Director.

Quorum: Five GFWS Faculty and three GFWS graduate students

Executive Committee

Meets as required (usually once a month).

  • Receives reports from other Standing Committees and ensures communication among Committees when necessary
  • Receives and responds to reports from the GWSSA
  • prepares and approves the Agenda and all motions for the Program Meetings
  • Approves MRP, MA thesis, PhD Comps and PhD Dissertation Committees when one member is not a member of the Program
  • Proposes new faculty appointments to the Program and recommends them to FGS
  • Advises the Director on matters outside the jurisdiction of other Standing Committees
  • Strikes ad hoc working committees as required
  • Prepares a slate of nominations for all Committees with elected members
  • Assists the Director in the OCGS Program Appraisal

Membership

  • Program Director
  • Chair of the School of Women's Studies
  • 3 other faculty members
  • 4 students

(Note: In the first year of the term of a new Program Director, the former Program Director may serve as an ex-officio, non voting member of the Executive Committee to aid in the transition period.)

Chaired by the Program Director.

Length of term: 2 years; no more than 2 consecutive terms

Chairs of Standing Committees receive Agenda materials for Executive Committee meetings, are welcome to attend any meetings, and are expected to attend or to send a representative when a Report from their Committee is being discussed.

Standing Committees are responsible for decision-making and proposals within their jurisdictions. The Executive Committee may make suggestions to Standing Committees about proposals they are preparing. In case of disagreement, the wording approved by the Standing Committee is presented to the Program Meeting.

Admissions Committee

The Admissions Committee has two sub-committees, one for the MA applications and one for the PhD applications.

Meets as required. Admissions exercise February to April.

  • Reviews applications for admission
  • Ranks applicants
  • Recommends applicants for admission to MA and PhD programs
  • Allocates entry scholarships, and other entry awards to incoming students
  • Each year solicits a report from GWSSA re: concerns they have about admissions policy, research interests, equity, etc.
  • Makes recommendations to the Executive on issues relating to recruitment, admissions, funding, student numbers, etc.
  • Makes recommendations to the Program Director re: initial advisor for incoming students

Membership - MA sub-committee

  • 3 faculty members
  • 2 students

Chaired by a faculty member chosen by the committee

Length of term: 2 years, no more than 2 consecutive terms

Membership - PhD sub-committee

• 3 faculty members
• 2 PhD students who have completed their comps. exam

Chaired by a faculty member chosen by the committee.

Length of term: 2 years, no more than 2 consecutive terms.

NOTE: student members do not review and rank the files of current WMST MA students who are applying to the PhD Program.

The Admissions Committee is co-chaired by the two sub-committee chairs.

Curriculum Committee

Meets as required. Course offerings decisions are made in late September for the next year.

  • Prepares the course offerings plan for each year, taking into account the academic plan for the Program and available resources as determined in consultation with the Chair of the School of Women's Studies.
  • Develops curricular initiatives, including soliciting and evaluating proposals for new courses and cross-listed courses and reviewing existing offerings, including Core Courses and makes recommendations to the Executive.
  • Approves new courses and cross-listings
  • Is responsible for periodic course evaluations

Membership

  • Program Director
  • 2 faculty members
  • 3 students

Chaired by a faculty member elected from the membership

Length of term: 2 years, no more than 2 consecutive terms

Graduate Study Committee

The meeting schedule and deadlines for submitting material to this committee will be announced at the beginning of each academic year. The deadline for submitting material will be approximately two weeks before the meeting date, to allow for verification and duplication of material and circulation to committee members.

  • Receives, reviews and approves committee composition, proposals for MA thesis, PhD Comprehensive Examination, and PhD dissertation committees
  • Receives, reviews and approves proposals for MA theses and PhD dissertations
  • Receives and approves proposals for Directed Reading courses
  • Receives and decides upon petitions for alterations to Program requirements
  • Facilitates the formation of supervisory committees, where necessary

Membership

  • Program Director
  • 2 faculty members

Chair: elected from the membership

Length of Term: 2 years, no more than 2 consecutive terms

Awards and Prizes Committee

Meets as required. GWS Bursaries in August/September; OGS and SSHRC rankings in November.

  • Ranks candidates for Thesis and Dissertation awards
  • Assesses and ranks applications for SSHRC, OGS and other awards (e.g., Dean's Excellence Scholarships, President's Dissertation Scholarship)
  • In consultation with the GWSSA, develops policy recommendations relating to the Graduate Women's Studies Fund for the Executive
  • Assesses and selects recipients for Program prizes and fellowships.

Membership

  • Program Director
  • 2 faculty members

Chair: elected from membership

Length of term: 2 years, no more than 2 consecutive terms

Program Seminars, Events, and Workshops Committee

Meets as required.

  • In support of Program requirements and in consultation with the Curriculum Committee, organizes 8 Program seminars each year
  • Receives proposals for visiting speakers and makes recommendations to the Program Director
  • Receives requests from other programs and units about co-sponsoring events, and makes recommendations to the Program Director and/or the Chair, SWS
  • Organizes professional development workshops
  • Develops ideas for conferences and initiates planning
  • Organizes other academic events to enhance the intellectual life of the Program.

Membership

  • 2 faculty members
  • 2 students

Political Action Committee

Meets as agreed to by Committee members.

  • Organizes and coordinates political activities around issues relating to the Program
  • Liaises with groups inside and outside York
  • Initiates lobbying efforts on behalf of the Program wherever concerns may arise.

Membership

  • Open
  • Committee members will choose a Convenor at the beginning of each academic year.

(Approved at the Program Meeting, January 30, 1998. Revised July 7, 1999.)

Other Working Committees

Various working committees may be struck to address particular issues or concerns. The following working committees, while not part of the formal administrative and governing structure of the Program , play important roles in the community life of the Program :

Council of the Faculty of Graduate Studies

The Graduate Program in Women's Studies is entitled to the following representation:

  • the Director of the Program;
  • one other faculty members;
  • one student member.

Note: The Program operates according to the practices and regulations of the Faculty of Graduate Studies and of York University, its Senate and Collective Agreements. Normally the Program meetings and committees operate informally. When appropriate, we follow York Practices, using Bourinot's Rules of Order (the Canadian Parliamentary system).